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International Gay Rodeo Association
IGRA Bylaws and Standing Rules Proposals
2015
First posted Oct 13, 2015
Last update Oct 13, 2015

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This document includes the Bylaws and Standing Rules advance proposals to be considered at the 2015 IGRA Annual Convention. In accordance with standard annual convention practice, deletions are underlined and additions are bolded. When deletions or additions result in a change to section or paragraph numbering, it is understood that the renumbering will be done during editing and is, therefore, not indicated in the proposal.

 

The following table designates which committee will consider each proposal. Committee assignments are subject to change and each committee may have additional proposals to be considered.

 

 

Proposal Prefix

Committee

ASS

Auditor, Secretary, and Scorekeepers

FIN

Finals Rodeo

JCERT

Joint Certification

MSTAN

Membership Standing

BSR

Bylaws and Standing Rules

 

Feel free to contact me with any questions.

 

Benjamin Avant, Chairman

IGRA Bylaws Committee

 

214.538.5199


Proposal ASS-01

 

Pages 24-25, Article XI, Section 2

 

ARTICLE XI - AUDITORS

 

Section 2. IGRA Rodeo Auditor.

 

Paragraph A. Appointment.

 

Shall be appointed by the Trustees pursuant to Article X Trustees, Section 8, Paragraph A, hereof.

 

Paragraph B. Duties.

 

1.             Maintain contestant records, cumulative point totals, and the computer program and make necessary revisions to the computer program and/or rodeo forms for accurate maintenance of records. A copy of all necessary forms for a rodeo shall be provided to each Member Association.

2.             Act as the auditor for all rodeos or appoint an IGRA Certified Rodeo Auditor no less than thirty (30) days prior to each rodeo. Appointed Auditor name will be given to the respective Member Association upon appointment.

3.             Audit records of each IGRA-sanctioned rodeo.

4.             Close the official records of each IGRA-sanctioned rodeo within seven (7) days 48 hours after said rodeo.

 

Paragraph C. Reports.

 

1.             Submit and/or post report, inclusive of rodeo results, to the Board of Directors within seven (7) days 48 hours after completion of each rodeo.

2.             After the second rodeo of the year, submit and/or post report of the Finals Rodeo Selection contestant standings year-to-date.

2.               Submit, publish, and/or post rodeo results, event standings, and world point standings within 48 hours from completion of each rodeo.

3.             Present an oral and written report at Annual Convention to include recommendations for additional controls and/or procedures.

4.             Appointed Rodeo Auditor must send the official rodeo results to IGRA Rodeo Auditor within five (5) days 24 hours after rodeo.


Proposal FIN-01

 

Page 29, Article XII, Section 11

 

ARTICLE XII - COMMITTEES

 

Section 11. Finals Rodeo Committee.

 

Paragraph A. Appointment.

 

The Executive Board shall appoint a committee to administer the IGRA Finals Rodeo. The committee shall include the contestant liaison.

 

The Executive Board shall appoint a committee to administer the IGRA Finals Rodeo. The Committee shall consist of the Finals Rodeo Chairperson, the Rodeo Director, and four (4) Assistant Rodeo Directors for a five year term. The Rodeo Director team will be grouped in the order they were appointed their first year. The Rodeo Director will be rated in the #1 position and the Assistants will progress upward in sequence each year until the Rodeo Director position is obtained. As vacancies occur on the Rodeo Director team, the Executive Board will appoint new members which begin at the bottom of the team.


Proposal FIN-02

 

Page 48, Rule XIV, Section 3

 

RULE XIV INTERNATIONAL FINALS RODEO

 

Section 3. Finals Rodeo, when and if held, shall be hosted and/or sponsored by a Member Association(s) and only if said Member Association(s) has held an IGRA-sanctioned rodeo within their Member Association's area prior to bidding on Finals Rodeo.


Proposal JCERT-01

 

Pages 63-64, Rule XX

 

RULE XXI ARENA DIRECTOR CERTIFICATION PROGRAM

 

Section 1. Responsibilities.

 

A.           Manage rodeo staff and run an efficient, smooth, and safe rodeo.

B.            Coordinate with Rodeo Director to ensure ample staff is available for all areas of the arena.

C.            If the Arena Director becomes incapacitated during the rodeo and no other certified Arena Director is immediately available, the Assistant Arena Director will assume those responsibilities with the Chute Coordinator as an advisor. If the Assistant Arena Director is unable to take over the responsibilities, then the Chute Coordinator will assume the Arena Director responsibilities.

D.           If for any reason during the running of all IGRA-sanctioned rodeo events (performance and slack, foot parade, grand entry) the Emergency First Responders become busy or unavailable, the Arena Director must stop all events until they become available.

E.            Arena Director must attend the Rodeo Director's meeting with the Emergency First Responders before the running of the first event in order to coordinate a plan of action and response expectations in case of emergencies.

 

Section 2. Applicants.

 

A.           Refer to Standing Rule XIX, Section 1. A. 10 regarding previous experience.

B.            Applicants may provide Arena Director Committee chairperson with a list of previous rodeo experience. The Arena Directors committee shall evaluate past experience and inform the candidate which requirements have been met or reduced upon entrance into the certification program.

 

Section 3. Certification Requirements.

 

A.           Arena and chute area requirements may be completed at any time during the certification process. Arena Director candidates may only be assigned to one role per rodeo.

B.            Requirements.

1.              View the IGRA-sanctioned rodeo safety video.

2.              Serve as an Arena Crew Coordinator for at least two (2) rodeos.

a.    Candidate must learn to properly evaluate the size and condition of the arena and place patterns according to the IGRA rodeo rules.

b.    Candidate must be familiar with all required arena equipment and supplies.

c.    Candidate must be able to properly harness and handle goats.

3.              Serve as an Assistant Arena Director for at least three (3) rodeos. The following duties must be performed successfully and under the supervision of a certified Arena Director before a candidate shall be considered for certification.

a.    Properly conduct a new contestant orientation meeting.

b.    Properly conduct pre-rodeo meetings with the Chute Coordinator, Rodeo Director, and EMS crew.

c.    Be familiar with the completion of the IGRA rodeo checklist, contestant injury, animal injury, and protest forms.

d.   Assist with the coordination and running of speed events.

e.    Assist with the coordination and running of camp events.

4.              Candidate must be a Certified Chute Coordinator prior to being certified as an Arena Director.

 

Section 4. Final Evaluation & Certification.

 

A.           Refer to Standing Rule XIX, Sections 1 and 2, for general certification requirements.

B.            Candidates shall notify the Arena Director Committee chair when all of the above listed requirements have been completed. The committee will confirm completion of required certification steps. Candidates shall be notified if all requirements have been accepted within fourteen (14) days of notice to the Arena Director Committee chair. Upon confirmation of candidate's completion, the committee chair will notify the candidate that he/she is eligible as assignment as a Rookie Arena Director.

C.            Upon approval to serve as a Rookie Arena Director, the committee chair shall contact the Rodeo Director and Arena Director of the candidate's requested rodeo for approval. The committee chair shall notify rookie of approval.

D.           A rookie rodeo shall be done with a certified Arena Director supervising. At the discretion of the Arena Director, the certified Arena Director may be activated for any period.

E.            The rookie performance review shall be completed by rookie and supervising Arena Director. The Arena Director Committee chair shall notify the rookie candidate within fourteen (14) days after completion of evaluation rodeo if he/she has successfully completed the certification program.

 

Section 5. Recertification.

 

A.           Refer to Standing Rule XIX, Section 3, for recertification process general requirements.

B.            Each certified Arena Director shall work at least one (1) rodeo, other than Finals Rodeo, as an Arena Director, Assistant Arena Director or Arena Crew Setup Coordinator per year. If a certified Arena Director is unable to work as an Arena Director, Assistant Arena Director or Arena Crew Coordinator in a rodeo year, then that person must serve as an Assistant Arena Director and attend an Arena Directors seminar before being recommended for recertification.

 

Section 1. Responsibilities

A.           Attend the Rodeo Officials' meeting following close of rodeo registration.

B.            Attend the Rodeo Director's meeting with emergency first responders prior to the running of the first event in order to coordinate a plan of action and response expectations in emergency situations. This includes assuring the skid to quickly remove injured animals is nearby.

C.           Conduct the mandatory new contestant meeting and assure all required items are discussed as listed in Rodeo Rules mandatory new contestant meeting.

D.           Supervise all staff and rodeo events to assure a safe and efficient rodeo production.

1.                Work in conjunction with Chute Coordinator in regard to animal characteristics.

E.            Work with Rodeo Director to ensure adequate staffing in all areas.

F.            Stop the rodeo when emergency first responders are tending to a medical need.

G.           Inspect the rodeo arena in conjunction with the Chute Coordinator prior to each performance to assure a safe environment for all participants.

H.           Assure contestants with horses have an adequate warm-up arena or a ten minute warm-up in the arena prior to each horse event.

I.              Assure animal and/or rider safety in all situations where shared horses or riggings are involved.

J.             Must be present during the stock contractor's run of stock through the chutes and arena to visually inspect all stock for size requirements, horn uniformity, and condition, as well as stock characteristics. (Refer to Rodeo Rules)

K.           Inspect rodeo stock prior to each rodeo performance.

L.            Inform stock contractor if any animal is pulled from the rodeo and assure it is handled appropriately, that is, marked and separated.

M.          Work in conjunction with Chute Coordinator when rodeo stock characteristics become a concern in regard to safety.

N.           Work in conjunction with the Chute Coordinator to assure that any rodeo stock in rough stock riding events that appears to be in danger of injuring a contestant or itself is released immediately, and pulled from competition. They must then confer with the Judge(s) on the situation.

O.           Assist a rough stock rider if the contestant feels their animal is a chute fighting animal that could injure themselves or the contestant.

P.            Designate and declare if any part of the arena alley or runway is "part of the arena". Must inform secretarial staff so the designation is posted on the event line up board.

Q.           Assist contestants when timing light failures occur.

R.           Assist contestants with requests for an open or closed arena gate for their speed event runs.

S.             Assist with running order adjustments in consideration of shared horses, injured horses, or equipment failure and assure secretary / announcer is aware of changes.

T.            Signal contestants by name when the arena is set, clear and ready for that contestant to begin their run. Advise the secretarial staff and start judge of a no-show if the contestant does not show after three calls.

U.           Advise the start judge if a contestant does not trip the start of their run within the 90 seconds from being signaled to begin.

V.           Determine when the change of goats is to occur, but must be after a maximum of eight runs.

W.         Declare and announce when waiving attire requirements due to inclement weather is made.

X.           May not compete as a contestant or exhibition performance of any type.

Y.           Assure announcement of all rerides, new animals, and contestant/teams involved and reasons for them and fill out appropriate paperwork.

 

Section 2. Certification Requirements.

A.           Arena and chute area requirements may be completed at any time during the certification process. Arena Director candidates may only be assigned to one role per rodeo.

B.            Requirements.

1.            View the IGRA sanctioned rodeo safety video.

2.            Serve as an Arena Crew Coordinator for at least two (2) rodeos.

a.   Candidate must learn to properly evaluate the size and condition of the arena and place patterns according to the IGRA rodeo rules.

b.   Candidate must be familiar with all required arena equipment and supplies.

c.    Candidate must be able to properly harness and handle goats.

3.            Serve as an Assistant Arena Director for at least three (3) rodeos. The following duties must be performed successfully and under the supervision of a certified Arena Director before a candidate shall be considered for certification.

a.   Properly conduct a new contestant orientation meeting.

b.   Properly conduct pre-rodeo meetings with the Chute Coordinator, Rodeo Director, and EMS crew.

c.    Be familiar with the completion of the IGRA rodeo checklist, contestant injury, animal injury, and protest forms.

d.   Assist with the coordination and running of speed events.

e.    Assist with the coordination and running of camp events.

4.            Candidate must be a Certified Chute Coordinator prior to being certified as an Arena Director.


Proposal JCERT-02

 

Pages 65-66, Rule XXII

 

RULE XXII CHUTE COORDINATOR CERTIFICATION PROGRAM

 

Section 1. Responsibilities.

 

A.           The Chute Coordinator is the coordinator and will act in such a manner to oversee the entire area.

B.            To coordinate the chute staffs, both in the bucking chutes and roping chutes areas, in regards to duties necessary, rules, dress code, livestock, and equipment for a smooth, safe and efficient running rodeo. To accomplish the above, the Chute Coordinator and assistant will remain on or behind the bucking chutes during chute events except in the case of split chutes.

C.            To direct contestants and livestock to proper locations according to lineup of events and ensure all procedures and rules regarding event are enforced.

D.           To observe that all rules regarding livestock behaviors are acted upon as necessary.

E.            Shall inspect and ensure, with the assistance of necessary staff, that all necessary equipment (riggings, ropes, halters, chutes, etc.) are kept in working order or removed from usage and report any defective equipment to the Rodeo Director for replacement.

F.             Chute Coordinator must attend the Rodeo Director's meeting with the Emergency First Responders before the running of the first event in order to coordinate a plan of action and response expectations in case of emergencies.

 

Section 2. Certification.

 

A.           Refer to Standing Rule XIX, Section 1. A. 10 regarding previous experience.

B.            Individual must work on the chute staff for a minimum of three (3) rodeos as a volunteer before entering the Chute Coordinator certification program.

C.            Candidate must then work the following activities and receive approval according to the Chute Coordinator Program Checklist (Exhibit E1).

1.              Nine (9) rodeos as a recognized volunteer in the following areas:

a.    Rigging and spotting (may be combined with animal loading).

b.    Animal loading (may be combined with rigging and spotting).

c.    Contestant lineup.

d.   Gate openings (rough stock, camp, and roping).

2.              Two (2) rodeos as an assistant in bucking and two (2) as an assistant in roping.

3.              No more than two (2) Checklist items may be verified at any one (1) rodeo.

a. All Checklist items must be worked both rodeo days at any one (1) rodeo.

b. WGRF may not be used to complete any Checklist item.

D.           Candidate must complete a Chute Coordinator seminar.

E.            Certification committee and candidate shall review performance to evaluate if candidate is ready to be a rookie.

F.             Upon approval to serve as a Rookie Chute Coordinator, committee chair shall contact rodeo officials of requested rodeo, including the Rodeo Director, to obtain approval for usage of rookie. Chair shall then notify rookie of approval and disseminate name and phone number of the Chute Coordinator. Rookie shall contact the Chute Coordinator regarding assistants and duties for said rodeo.

G.           Rookie service shall be done with a certified Chute Coordinator on staff in the chute area. At the discretion of the Arena Director and certified Chute Coordinator, the certified Chute Coordinator may be activated for any period.

 

 

RULE XXII CHUTE COORDINATOR RESPONSIBILITIES

 

Section 1. Responsibilities.

A.           A Certified Chute Coordinator must oversee the functions of all rodeo events involving the bucking chutes and roping chutes.

B.            Coordinate the necessary duties, rules, dress code, livestock, and equipment for a safe, smooth, and efficient rodeo. The Chute Coordinator and Assistant Chute Coordinator must remain in close proximity to the bucking / roping chutes during those events.

C.           Direct contestants and livestock to proper locations according to lineup of events and assure assignment procedures and rules are followed.

D.           Direct any rule violations to the Judge and Arena Director.

E.            Inspect and ensure, with the assistance of necessary staff, that all necessary equipment (riggings, ropes, halters, chutes, etc.) are kept in working order or removed from usage and report any defective equipment to the Rodeo Director for replacement.

F.            Must attend the Rodeo Director's meeting with the emergency first responders before the running of the first event in order to coordinate a plan of action and response expectations in case of emergencies.

 

Section 2. Certification.

A.           Candidate must work on the chute staff for a minimum of three (3) rodeos as a volunteer before entering the Chute Coordinator certification program.

B.            Candidate must then work the following activities and receive approval according to the Chute Coordinator Program Checklist (Exhibit E1).

1.              Nine (9) rodeos as a recognized volunteer in the following areas:

a.   Rigging and spotting (may be combined with animal loading).

b.   Animal loading (may be combined with rigging and spotting).

c.    Contestant lineup.

d.   Gate openings (rough stock, camp, and roping).

2.              Two (2) rodeos as an assistant in bucking and two (2) as an assistant in roping.

3.              No more than two (2) checklist items may be verified at any one (1) rodeo.

a.   All checklist items must be worked both rodeo days at any one (1) rodeo.

b.   Finals Rodeo may not be used to complete any checklist item.

C.           Candidate must complete a Chute Coordinator seminar.

D.           The Rodeo Officials Committee and candidate shall review performance to evaluate if candidate is ready to be a rookie.

E.            Upon approval to serve as a rookie Chute Coordinator, the Rodeo Officials Committee Chairperson shall contact

F.            Rodeo officials of requested rodeo, including the Rodeo Director, to obtain approval for usage of rookie. The Rodeo Officials Committee Chairperson shall then notify rookie of approval and disseminate name and phone number of the Chute Coordinator. Rookie shall contact the Chute Coordinator regarding assistants and duties for said rodeo.

G.           Rookie service shall be done with a certified Chute Coordinator on staff in the chute area. At the discretion of the Arena Director and certified Chute Coordinator, the certified Chute Coordinator may be activated for any period.

H.           Candidate performance review shall be completed by candidate and Chute Coordinator and be forwarded to the Rodeo Officials Committee Chairperson within seven (7) days of completion of said rodeo.

I.              Refer to Standing Rule XX for general certification requirements.


Proposal JCERT-03

 

Page 68, Rule XXIII, Section 1

 

RULE XXIII JUDGES RESPONSIBILITIES AND CERTIFICATION PROGRAM

 

Section 1. Responsibilities.

 

A.           Conduct oneself at all times during rodeos in a professional and unbiased manner.

B.            To officiate rodeo events and ensure that all competition rules are enforced for the fairness of each contestant.

C.            Shall ensure that all Judges' scores or score sheets are turned over to the official Scorekeeper.


Proposal JCERT-04

 

Page 70, Rule XXIV, Section 1

 

RULE XXIV AUDITOR RESPONSIBILITIES AND CERTIFICATION PROGRAM

 

Section 1. Responsibilities.

 

A.           Work closely with Assist the Rodeo Secretary to ensure that scores, times, and results are recorded accurately and timely in the rodeo records and IGRA records.

B.            Submit a report to the Trustees meeting following the final event, but prior to the awards presentations.

C.            Refer to Article XI Auditors, Section 2, and Paragraph B Duties.


Proposal MSTAN-01

 

Pages 30-31, Article XII, Section 14

 

ARTICLE XII - COMMITTEES

 

Section 14.                 Membership Standing Committee.

 

Paragraph A.             Composition.

 

The committee shall consist of:

 

1.            One Trustee from each Division elected by the Trustees in that Division

2.            Additional at-large Trustee(s) elected by the Board of Trustees, as needed, to have a total of five Trustees. 

3.            IGRA President

4.            IGRA Vice-Present

All Trustees serving on the Committee must have been a Trustee for a minimum of one year.  The President and Vice-President will facilitate conversation and debate but will not have a vote.   

 

Paragraph B.             Term.

 

The selection of Trustees for the Committee shall take place at the Trustee meeting immediately following Convention every year.  Trustees elected to the Committee shall serve a two-year term, even if that term extends beyond their term as Trustee.   Term of Trustee membership on the committee shall not exceed one 2 year term or 3 consecutive years.

 

Paragraph C.             Vacancies.

 

The Committee shall fill any Trustee vacancy that occurs in the Committee within 30 days.  

 

Paragraph D. Duties.

 

The Membership Standing Committee shall administer the process of good standing as defined in Article IV, Section 5.

 

 

Page 38, Rule VI, Section 3

 

RULE VI ETHICS AND SPORTSMANSHIP

 

Section 3. Procedures of the Ethical Practices Review Board.

 

Paragraph 1. Complaint Procedure.

 

A.           Alleged infractions by any individual member of IGRA may be brought to the EPRB by any Member/Recognized Association or any individual member or a Member/Recognized Association. Such allegations must be in writing, preferably on an EPRB Allegation Form, and must be submitted no later than fifteen (15) days following the alleged incident(s), except that no alleged infraction will be denied review if, in the opinion of the EPRB, it is deemed timely due to extenuating circumstances.

B.            The complaint must include all infractions and substantiating evidence and be submitted to the EPRB chair at least fifteen (15) days prior to the next regularly scheduled Trustees meeting so they may get a response from the respondent.

C.            Every effort should be made to first submit the complaint to the Trustee of the complainant's Member/Recognized Association and/or the Board of Directors for presentation to the EPRB.

D.           Respondent will be given the opportunity to respond in writing to the complaint so the EPRB can properly evaluate whether to dismiss the complaint or proceed to a hearing.

E.            The EPRB will review all complaints referred to it and determine by a majority vote whether to dismiss a complaint or proceed with a hearing.

F.             Written documentation of efforts to resolve the issue must accompany the complaint.


Proposal BSR-01

 

Page 18, Article IX, Section 9

 

ARTICLE IX - OFFICERS

 

Section 9. Officer Removal.

 

Officers may be removed for cause, with or without prejudice, by a majority vote of all of the Board of Directors. All of the Board of Directors is defined as all Officers and all Trustees. The vote to remove can be by show of hands, by voice vote, by written ballot, or by electronic means.


Proposal BSR-02

 

Page 25, Article XII, Section 1

 

ARTICLE XII - COMMITTEES

 

Section 1. Committee Chairpersons.

 

All Committee Chairpersons shall be members in good standing of a Member or Recognized Association and shall be appointed by the President , unless otherwise noted. The President shall be an ex-officio member of all committees with the exception of the Nominating Committee. Committee Chairpersons shall present written reports to the President and/or Executive Board as requested and/or necessary.


Proposal BSR-03

 

Page 26, Article XII, Section 5

 

ARTICLE XII - COMMITTEES

 

Section 5. Rodeo Rules Committee.

 

Paragraph A. Appointment.

 

The president shall appoint a Rodeo Rules Committee chairperson and request each Member Association to provide a representative to the committee, which shall meet the day prior to the start of Annual Convention. The committee chair must be a current and active contestant on the IGRA circuit and must not be a Rodeo Official.


Proposal BSR-04

 

Page 22, Article X, Section 9

 

ARTICLE X - TRUSTEES

 

Section 9. Duties.

 

Paragraph F. Pre-Rodeo Meeting.

 

1.             The Trustees present shall conduct a pre-rodeo meeting at each rodeo.

2.             The Trustees present will designate a Trustee to complete the rodeo checklist and , a Trustee to act as Rodeo Review Trustee , and a Trustee to act as Safety Trustee. For specific responsibilities for these two (2) three (3) positions, refer to Exhibit A4.

3.             The Rodeo Review Trustee will be assigned to complete the IGRA Voluntary Rodeo Injury Report during the running of the rodeo. This Trustee will give the Arena Director and/or Chute Coordinator the completed injury reports for their review and signature(s).

 

Paragraph G. Rodeo Review Board (RRB).

 

1.             Business conducted at the RRB shall include:

a.             Report from the Rodeo Review Trustee.

b.            Approval of the Rodeo Review Trustee's report.

c.             Report from the Rodeo Checklist Trustee.

d.            Assessment of rodeo fines. All fines assessed must be written on the Rodeo Checklist.

e.             Approval of the Rodeo Checklist Trustee's report.

f.             Report from the Rodeo Safety Trustee.

g.            Approval of the Rodeo Safety Trustee's report.

f.             Report from the Host Association Trustee on problems in the performance of the certified officials at the rodeo.

g.            Approval of the rodeo.

 

 

Exhibit A04

 

PROCEDURES FOR TRUSTEES RESPONSIBLE FOR

COMPLETING THE RODEO CHECKLIST AND

CHAIRING THE RODEO REVIEW COMMITTEE

 

Section 1. Responsibilities for the Rodeo Checklist Trustee.

 

A.    Attend the officials' meeting on Friday night.

B.     Be in attendance throughout all events of the actual rodeo.

C.     Complete the Rodeo Checklist.

D.    Fully document any extraordinary events of the rodeo. Documentation should include, but is not limited to, the account of the event, the first and last names of those involved, as well as witness's names, where applicable. Notify the Rodeo Director and/or appropriate rodeo officials of any issues that can and should be corrected during the running of the rodeo.

E.     Prepare and present a verbal and legibly written report on the rodeo to the Rodeo Review Board.

F.      Ensure appropriate certified committee chairs are notified of specific issues arising at the rodeo by use of the checklist comments section.

 

Section 2. Responsibilities of the Trustee Designated as the Rodeo Review Chairperson.

 

A.    Investigate all verbal and written reviews.

B.     Follow the guidelines for handling reviews as outlined in Rodeo Rule IX.

C.     Be in attendance at the rodeo grounds during the running of all events and up to thirty (30) minutes after the rodeo is complete.

D.    Prepare and present a verbal and legibly written report of all reviews to the Rodeo Review Board.

 

Section 3. Responsibilities of the Trustee Designated as the Rodeo Safety Trustee.

 

A.    Investigate all verbal and written reviews which involve safety issues.

B.     Be in attendance at the rodeo grounds during the running of all events and up to thirty (30) minutes after the rodeo is complete.

C.    Prepare and present a verbal report of all safety issues at the Post-Rodeo Trustees Meeting.


Proposal BSR-05

 

Page 16, Article IX, Section 4, New Paragraph E

 

ARTICLE IX - OFFICERS

 

Section 4. Duties of the President.

 

Paragraph E. The President shall be an ex-officio member of all committees with the exception of the Nominating Committee.

 

 

Page 25, Article XII, Section 1

 

ARTICLE XII - COMMITTEES

 

Section 1. Committee Chairpersons.

 

All Committee Chairpersons shall be members individuals in good standing of a Member or Recognized Association and shall must be appointed by the President , unless otherwise noted. The President shall be an ex-officio member of all committees with the exception of the Nominating Committee. Committee Chairpersons shall present written reports to the President and/or Executive Board as requested and/or necessary.

 

 

Page 25, Article XII, Section 2

 

ARTICLE XII - COMMITTEES

 

Section 2. General.

 

Paragraph A. As a minimum, all committees shall meet the day prior to the start of Annual Convention. All Committee Chairs, or their alternates, shall present a written report to the convention delegates. The committee report may include committee recommendations to change areas of the Bylaws, Standing Rules, or Rodeo Rules that directly affect their committee.

 

1.             The Arena Director, Chute Coordinator, Judges, and Auditor/Secretary/Scorekeeper Committees Rodeo Officials Committee may submit recommendations only to their respective certification programs.

2.             The Membership Committee may submit recommendations only to Article IV Membership of the IGRA Bylaws and Rule II of the Standing Rules.

3.             The Community Outreach/Fundraising/Gender Diversity Committee may submit recommendations only to add, delete, or change Standing Rule VII Rules regarding selection of Mr./Ms./Miss/MsTer IGRA.

4.             The Dance Rules Committee may submit recommendations to add, delete, or change Standing Rule XVIII regarding the dance competition.

5.             The Bylaws and Standing Rules Committee may submit recommendations to add, delete, or change any Bylaw or Standing Rule.

6.             The Rodeo Rules Committee may submit recommendations to add, delete, or change any Rodeo Rule.

 

Paragraph B. All committees must send their recommendations through the respective Bylaws and Standing Rules or Rodeo Rules Committees for a review. This review will be limited to proper placement and research on whether other Bylaws, Standing Rules, or Rodeo Rules will be contradicted or affected. The organization committee may still submit their recommendations.

 

Paragraph C. All other committees may submit recommendations to the Bylaws and Standing Rules or Rodeo Rules Committees to be approved, modified, or rejected.


Proposal BSR-06

 

Page 25, Article XII, Section 1

 

ARTICLE XII - COMMITTEES

 

Section 1. Committee Chairpersons.

 

All Committee Chairpersons shall be members in good standing of a Member or Recognized Association and shall be appointed by the President. The President shall be an ex-officio member of all committees with the exception of the Nominating Committee. Committee Chairpersons shall present written reports to the President and/or Executive Board as requested and/or necessary.

 

Paragraph A. Requirements

 

1.             A Committee Chairpersons must be an individual in good standing of a Member Association and shall be elected by ballot.

2.             The President shall be an ex-officio member of all committees with the exception of the Nominating Committee.

3.             Committee Chairpersons must present written reports to the President and/or Executive Board as requested and/or necessary.

 

 

Page 25, Article XII, Section 2

 

ARTICLE XII - COMMITTEES

 

Section 2. General.

 

Paragraph A. As a minimum, all committees shall meet the day prior to the start of Annual Convention. All Committee Chairs, or their alternates, shall present a written report to the convention delegates. The committee report may include committee recommendations to change areas of the Bylaws, Standing Rules, or Rodeo Rules that directly affect their committee.

 

7.             The Arena Director, Chute Coordinator, Judges, and Auditor/Secretary/Scorekeeper Committees may submit recommendations to their respective certification programs.

8.             The Membership Committee may submit recommendations to Article IV Membership of the IGRA Bylaws and Rule II of the Standing Rules.

9.             The Community Outreach/Fundraising/Gender Diversity Committee may submit recommendations to add, delete, or change Standing Rule VII regarding selection of Mr./Ms./Miss/MsTer IGRA.

10.         The Dance Rules Committee may submit recommendations to add, delete, or change Standing Rule XVIII regarding the dance competition. The Bylaws and Standing Rules Committee may submit recommendations to add, delete, or change any Bylaw or Standing Rule.

11.         The Rodeo Rules Committee may submit recommendations to add, delete, or change any Rodeo Rule.

 

 

Section 2. General.

Paragraph A. Meetings

 

1.             As a minimum, all committees must meet the day prior to the start of Annual Convention.

2.             Committees must discuss and consider all submitted proposals to the IGRA governing documents that affect their area.

 

Paragraph B. Review and Reports

 

1.             At the close of each Committee Meeting prior to the start of Annual Convention, each committee must send their recommendations through the respective Bylaws Committee or Rodeo Rules Committee for a review to assure proper placement and research on whether other Bylaws, Standing Rules, or Rodeo Rules could be contradicted or affected.

2.             The Committee Chairpersons, or their alternates, must present a written report to the convention delegates including all proposals discussed and which proposals are being recommended.

 

 

Page 26, Article XII, Section 4

 

ARTICLE XII - COMMITTEES

 

Section 4. Bylaws Committee.

 

Paragraph A. Appointment.

 

The President shall appoint a Bylaws Committee Chairperson and request each Member Association to provide a representative to the committee, which will meet the day prior to the start of Annual Convention.

 

Paragraph B. Duties.

 

The bylaws committee shall review amendments to bylaws and standing rules presented for consideration at Annual Convention or any Board of Directors meeting.

 

Paragraph C. Proposed Bylaws and Standing Rules Changes.

 

Proposed changes must be submitted in writing by the proponent to the Bylaws Committee Chairperson at least sixty (60) days prior to Annual Convention. The chairperson shall mail the proposals to each Member Association and request Member Associations to submit their compromise for consideration by the bylaws committee. The bylaws committee will present a final version of proposals at Annual Convention for approval or disapproval.

 

 

Paragraph A. Appointment.

 

1.             The Bylaw Committee Chairperson must be elected by ballot election on the last day of Convention. Nominations can be submitted to the Nominations Committee.

2.             Each Member Association is to provide a representative to this committee, which must meet the day prior to the start of Annual Convention.

 

Paragraph B. Duties.

 

1.             The Bylaws Committee Chairperson must work with the Secretary and must review all Bylaws and Standing Rule proposals submitted, to direct them to the appropriate committee(s) for that Committee's review and recommendation.

2.             Any Bylaws or Standing Rule proposals that the Committee Chair and Secretary are unable to direct to Committees, will be reviewed by the Bylaws Committee for review and recommendation to the assembly.

3.             The Bylaws Committee must review all Committee recommendations to Bylaws and Standing Rules, to ensure proper placement and research on whether other Bylaws or Standing Rules could be contradicted or affected.

 

 

 

Pages 26-27, Article XII, Section 5

 

ARTICLE XII - COMMITTEES

 

Section 5. Rodeo Rules Committee.

 

Paragraph A. Appointment.

 

The president shall appoint a Rodeo Rules Committee chairperson and request each Member Association to provide a representative to the committee, which shall meet the day prior to the start of Annual Convention.

 

Paragraph B. Duties.

 

1.             The Rodeo Rules Committee shall review amendments to the rules presented for consideration at Annual Convention.

2.             The committee shall review all Rodeo Review Request forms received during the rodeo year to assist in presenting proposed rodeo rules changes.

 

Paragraph C. Proposed Rodeo Rules Changes.

 

Proposed changes must be submitted in writing by the proponent to the Rodeo Rules Committee chairperson at least sixty (60) days prior to Annual Convention. The chairperson shall mail the proposals to each Member Association and request Member Associations to submit their compromise for consideration by the rodeo rules committee. The Rodeo Rules Committee will present a final version of proposals at Annual Convention for approval or disapproval.

 

 

Section 5. Rodeo Rules Committee.

 

Paragraph A. Appointment.

 

1.             IGRA Contestants must elect a Rodeo Rules Committee chairperson by electronic election conducted by the IGRA Secretary 90 days prior to annual convention. Nominations must be in writing and sent to the IGRA Secretary up to the close of Finals Rodeo.

2.             Each Member Association is to provide a representative to this committee, which shall meet the day prior to the start of Annual Convention.

 

Paragraph B. Duties.

 

1.             The Rodeo Rules Committee Chairperson must work with the Secretary and must review all Rodeo Rule proposals submitted, to direct them to the appropriate committee(s) for that Committee's review and recommendation.

2.             Any Rodeo Rule Proposal that the Rodeo Rule Committee Chair and Secretary are unable to direct to Committees, will be reviewed by the Rodeo Rules Committee for review and recommendation to the assembly.

3.             The Rodeo Rules Committee must review all Committee recommendations to Rodeo Rules, to ensure proper placement and research on whether other Rodeo Rules could be contradicted or affected.

 

 

 

Page 27, Article XII, New Section 6

 

ARTICLE XII - COMMITTEES

 

Section 6. Proposed Changes to Committees

 

Paragraph A. Proposed Changes to IGRA governing documents

 

1.             Proposed changes to the IGRA governing documents may be submitted by any individual in good standing of a Member Association.

2.             Proposed changes must be submitted in writing by the proponent to the Secretary at least sixty (60) days prior to Annual Convention.

3.             Proposals must use a word document, Times New Roman Font 12, underline current words to be deleted, and words to be added in bold.

4.             The Secretary will respond to each submission advising them of receipt of their proposals.

5.             The Secretary in conjunction with the Bylaws Committee Chairperson and Rodeo Rules Committee Chairperson will review received proposals in a manner to direct them to the appropriate Committee for review and recommendation. They will add a footnote to each proposal as to which committee it will be referred to.

6.             The Secretary must transmit all received proposals to each Member Association at least 45 days prior to convention.

7.             Each Member Association may submit their compromise for consideration at the day prior to convention.


Proposal BSR-07

 

Page 29, Article XII, Section 11

 

ARTICLE XII - COMMITTEES

 

Section 11. Finals Rodeo Committee.

 

Paragraph A. Appointment.

 

The Executive Board shall appoint a committee to administer the IGRA Finals Rodeo. The committee shall will include the contestant liaison Contestant Liaison Committee Chairperson.

 

 

 

Page 30, Article XII, New Section 14

 

ARTICLE XII - COMMITTEES

 

Section 14. Contestant Liaison Committee.

 

Paragraph A. Appointment.

 

1.             The Board of Trustees must appoint the Contestant Liaison Committee Chairperson at the last scheduled Trustee meeting of the year.

2.             Each division's Trustees must appoint a Contestant Representative from their respective division for this committee at the last scheduled Trustee meeting of the year.

3.             The term of the Contestant Liaison Committee coincides with the rodeo year.

4.             Each IGRA Member Association will also provide a representative to this committee that will meet the day prior to the start of annual convention.

 

Paragraph B. Duties.

 

1.             The committee must assure a Contestant Liaison Representative is appointed at each IGRA Sanctioned Rodeo including Finals Rodeo.

2.             The Contestant Liaison Committee Chairperson is an active voting member of the World Gay Rodeo Finals committee.

3.             The Contestant Liaison Representative at each rodeo must:

h.      Participate in the Rodeo Review process, and assist with the Rodeo Checklist.

i.        Attend the pre-rodeo meeting at each rodeo.

j.        Attend the new contestant meeting at each rodeo and be an ally for new contestants.

k.      Attend the Rodeo Review Board meeting at the conclusion of each rodeo.

l.        Submit feedback to the Rodeo Officials Committee Chair on rodeo officials' performance.

4.             The committee must review all Rodeo Review Request forms and reride forms received during the current rodeo year to assist in presenting proposed rodeo rule changes.


Proposal BSR-08

 

Page 45, Rule IX, Section 1, Paragraph B

 

RULE IX MEMBERSHIP LISTS AND CARDS

 

Section 1. Membership Lists.

 

A.           Contents.

1.              Association name on the top of each page.

2.              Date of membership list.

3.              Names of all active members in alphabetical order by last name, first name.

4.              City and state or province where each member resides.

5.              County or other comparable geographical unit of residence for each member where such units are identified as part of an association's geographical area.

6.              Assigned 4-digit IGRA contestant number (optional).

7.              Page number, including total number of pages, at the bottom of each page.

8.              Total number of active members listed.


Proposal BSR-09

 

Page 71, Rule XXVI

 

RULE XXV SECRETARY RESPONSIBILITIES AND CERTIFICATION PROGRAM


Proposal BSR-10

 

Page 72, Rule XXVI

 

RULE XXVI SCOREKEEPER RESPONSIBILITIES AND CERTIFICATION PROGRAM


Proposal BSR-11

 

Page 46, Rule XII, Section 7

 

RULE XII RODEOS AND RODEO APPROVAL

 

Section 7. Rodeos shall be sanctioned only by the Board of Directors. A majority vote of the board will be required to sanction a rodeo. Sanctioning of a rodeo must occur:

 

A.           At least six (6) months one year prior to the planned rodeo date, AND

B.            Before the beginning of the prior year's Annual Convention.

C.            Rodeo application must be approved at a regularly scheduled Board of Directors meeting.

D.           Rodeo application must be available for review no less than 7 14 days prior to sanctioning.

E.            All reports and monies owed to IGRA must be settled prior to sanctioning.


Proposal BSR-12

 

Page 46, Rule XII, Section 3

 

RULE XII RODEOS AND RODEO APPROVAL

 

Section 3. No more than two (2) rodeos one rodeo may be held on the same weekend. The host cities of two rodeos approved for the same weekend must be at least 500 miles (804 km) apart.


Proposal BSR-13

 

Page 47, Rule XII, Section 8

 

RULE XII RODEOS AND RODEO APPROVAL

 

Section 8. The Trustees present at a rodeo will meet as the Rodeo Review Board (RRB) no sooner than thirty (30) minutes after the conclusion of all rodeo events final event results have been posted.


Proposal BSR-14

 

Page 47, Rule XII, Section 10

 

RULE XII RODEOS AND RODEO APPROVAL

 

Section 10. Appointed auditors will be required to send official results to the IGRA Rodeo Auditor within seven (7) working days after each rodeo.

 

Section 10. Appointed rodeo auditors will be required to:

 

A.           Publish event results on IGRA Facebook Page and web site as posted on standing board.

B.            Publish Day Sheet results on IGRA Facebook Page and Web site as soon possible, but not less than two hours from the end of the rodeo.

C.           Send official results to the IGRA Rodeo Auditor within 24 hours after each rodeo.

D.           Update the IGRA web page top eight, contestant standings, and world points no more than 24 hours from receipt of official rodeo results.


Proposal BSR-15

 

Page 75, Rule I, Number 3 (Rodeo Rules)

 

RULE I - ASSOCIATION REQUIREMENTS

 

3.                  Liability Insurance Policies.

A.            Must provide the Administrative Assistant a certificate of liability coverage on the stock contractor's liability policy. Host Association's legal business name and "International Gay Rodeo Association, Inc." must be listed as additional insured. This must be received by the Administrative Assistant no less than 12 days prior to the first rodeo performance

B.            Non-compliance to the above will result in the host association being fined one thousand dollars ($1,000.00). A second non-compliance will result in a two thousand dollar ($2,000.00) fine and suspension from hosting an IGRA-sanctioned rodeo the following year.

 

 

 

Page 47, Rule XII, New Section 14

 

RULE XII RODEOS AND RODEO APPROVAL

 

Section 14. Liability Insurance Policy.

 

A. An association hosting an IGRA approved rodeo must provide the Administrative Assistant a valid, current, and legal certificate of liability coverage from the stock contractor's liability policy no less than 15 days prior to the first rodeo performance. This policy must include:

1.              "International Gay Rodeo Association, Inc." or IGRA named as additional insured

2.              Appropriate date range that includes all rodeo dates

 

B. Upon receipt of the above, the Administrative Assistant must immediately contact the issuing insurance carrier to verify the policy is valid, has the correct additional insured name, and has the correct effective dates to cover the rodeo dates.

 

C. The Administrative Assistant must inform the Executive Board and Board of Trustees via e-mail immediately of the following:

1.              The Policy was submitted on time, and has been verified

2.              The rodeo association failed to provide the policy

3.              The policy submitted is not valid

4.              The policy submitted does not have correct dates

5.              The policy submitted does not have the correct additional insured name

 

D. Failure to provide a liability policy as stated above will result in the host association being fined one thousand dollars ($1,000.00) by the Treasurer, and any additional fees associated with securing a policy. A second occurrence of non-compliance will result in a two thousand dollar ($2,000.00) fine and suspension from hosting an IGRA sanctioned rodeo the following year.


Proposal BSR-16

 

Page 45, Rule X

 

RULE X IGRA INSIGNIA AND COLORS

 

Section 1. Adoption.

 

A.           The adoption of insignia and/or colors shall be voted on at Annual Convention.

 

Section 2. Usage.

 

A.           A Member Association holding a rodeo that has been sanctioned by IGRA shall cause the IGRA logo to appear in all advertising and promotional material related to that rodeo, except business card size.

 

Section 3. Discipline.

 

A.           Any Member Association not using the IGRA logo on promotional materials for IGRA-sanctioned rodeos shall pay a fine of five (5) percent of gate receipts related to that rodeo. Any outside organization not connected with IGRA which uses the IGRA logo in connection with an event without the written permission of IGRA, will be investigated by IGRA for possible copyright violation, and, if necessary, prosecuted to the full extent of the law.

 

Section 1. Logo Adoption.

 

A.           The adoption of the IGRA logo(s)/insignia and/or colors must only be voted on at Annual Convention.

 

Section 2. IGRA Acknowledgement.

 

A.           Each Member and Recognized Association must have the current IGRA logo/trademark on its association web site main page.

 

Section 3. Rodeo Promotion.

 

A.           Member Associations must ensure the IGRA logo/trademark appear on all promotional materials for their IGRA sanctioned rodeos. Materials must be provided to the Rodeo Review Trustee of the following:

1.                       Rodeo posters, cards, and flyers with the exception of business card size or smaller

2.                       Rodeo programs

3.                       Rodeo banners

4.                       Social media main pages

5.                       Rodeo print advertisements

 

Section 4. Enforcement.

 

A.           An Association's failure to abide by Section 2 and/or Section 3 will incur a three hundred dollar ($300.00) fine per occurrence.

 

Section 5. Infringement.

 

A.           No outside organization or event is permitted to use IGRA logo(s) or trademark logo(s) without the express written consent of IGRA. Anyone doing so, will be investigated by IGRA for possible copyright violation, and, if necessary, prosecuted to the full extent of the law.